Quarterly Business Meeting

Wednesday, Oct. 11, 2006

• Bill Waggener read from the Psalms
• Howard Waggener led prayer for the concerns of our Church Family
• Business called to order by Bill Waggener:
• Old Business:

• Committee Reports:

• Minutes approved as printed.

• Budget Committee:

• Financial Report given by Bill Patrick *see attachment
• Questions, discussion, and clarification pertaining to the report
• Treasurer's report accepted as printed

• Sunday School :

• Report given by Donna Hayslett *see attachment
• Report accepted as read

• WMU/Youth:

• Report given by Donna Hayslett for Debbie Webb *see attachment #3
• Report accepted as read

• Trustee:

• Report for 10/1/06 meeting given by Lisa Waggener *see attachment #2
• Report accepted as read

• VBS

• Report given by Donna Hayslett for Debbie Webb *see attachment #4
• Report accepted as read

• Fellowship Committee:

• Report given by Irma Woodrow *see attachment #1
• Report accepted as read

• New Business:

• Budget Committee Recommendations:
• Increase Hostess Committee budget from $500. To $1500. *see Treasurer's report for details.
• Reminder to Committees to submit their budget needs prior to the Nov. Budget Committee Meeting.

• Recommendation from Deacons:
• The Deacons recommend that the Association remain the Mercer Association and not join South District.
• Discussion and questions entertained on recommendation.
• Delegates/Representatives from Burgin Baptist Church to attend the Association wide meeting at Centennial Baptist Church in Harrodsburg on Oct. 17, 2006 at 7:00 pm and vote are:

1. Irma Woodrow
2. Guilford Waggener
3. Bill Waggener
4. Dean Shearer
5. Peggy Waggener
6. Harvey Voris
7. Bob Williams ?
8. Jane Williams ?
9. Steve Kestler ?

• Bill Patrick moved that we accept these members and leave the list open for additional volunteers, seconded and passed.

• Additional Item of Business:

1. Bill Patrick reported that work is presently being done on getting the completed membership roll. The question at this point is whether to submit the Associational Report as is or estimate the number. In a year we hope to have a fairly updated record. Discussion about the matter resulted in an agreement to turn in an estimate.

 

2. Bill Waggener discussed the possibility of forming a visitation group to visit those who have left the church in the past year. No action taken.

 

3. Bill Patrick recommended that the present "Policy and Procedure Committee" be replaced by a "Committee of the Whole" (anyone who is interested can attend and work on the policies) to work on policies and procedure and have them in place as soon as possible.

• Bill Waggener closed the meeting with prayer.

Fellowship Ministry Team Report (Hostess Committee)

Wednesday, Oct. 11, 2006

Irma Woodrow

We want to say "thank you" again to the SS class rooms for bringing the food. Thanks to Guilford for giving us a good reason to get together and fellowship.

We especially need to thank the "youth on mission" and their leaders for helping us arrange the tables and serve. We could have never done this without this group and their help. We had approximately 70+ on Sunday. We didn't have time to count but we had seating capacity for 80 and we had some empty spaces but then the kitchen help never did sit down, we all ate in the kitchen.

Two weeks ago Judy prepared an insert for the bulletin with a schedule through December. If you need more information call the office or see one of the Fellowship Ministry Team members.

We will be helping with the "chili cook off" Friday, Oct. 27^th. The men will be competing to see who can make the best chili.

We will have a "Sunday Brunch" November 12 immediately after the morning service. We encourage all the church members to invite their family members and friends to come and be part of this. We might try to out do the Waggener's.

How many members did you guys have here Sunday?

Respectfully submitted

Irma Woodrow for the Fellowship Ministry Team

Acts 2:42

They devoted themselves to the Apostle's teaching and to the fellowship, to the breaking of bread and prayer.

Attachment 2

Burgin Baptist Trustee Meeting Minutes

Meeting Date 10/1/06

Members present:

Jane Williams, Sharon Jones, Ernie Vaught, Lisa Waggener, Mary Barlow, and Harvey Voris

Not present:

Eric Peavler and Tony Hatfield

The meeting was called to order by Chairman Jane Williams. The meeting was started with an inspection visit of the Parsonage. Each member was to make notes and compare with others at the next scheduled meeting.

Jane submitted a bill that was over $1000 for three new sump pumps for the basement which was previously approved by the deacons at the regularly scheduled deacons meeting.

Sharon Jones presented a repair bill for over $600 that basically depleted the budgeted amount of the van for the year. Items repaired on the van were a recall (no price), passenger side mirror that was damaged while in use, and a fuel line leak that poured gas out over the exhaust when the van was more than half full.

At that time, Jane made copies of the BBC Operating Budget for all members of the committee.

Also noted on the van repair bill were suggestions for a detail; 4 new tires, a fuel filter change and transmission fluid.

Harvey Voris was to check on getting prices besides Stuart Powell for service.

Rules need to be set for the usage of the van. Who holds keys; no smoking allowed in the van; travel limits, etc.

Jane gave all members present a copy of the custodians job description and wanted to make sure it was still relevant or if changes needed to be made. It was to be reviewed and discussed at the next Trustee Meeting.

Members discussed Master Keys for the Church and who should have them as the church is being re-keyed with new master keys where no duplicates can be made.

All members agreed to donate any toys, etc. that were salvageable from the flood to YMCA in Harrodsburg. Mary to handle the details of that.

It was decided to work again on Wednesday night 10/4/06 at 5:30 p.m. to clean up the rest of the trash, etc. left from the flooded basement.

Lisa volunteered to give the Trustee report at the monthly budget meeting as Jane would be out of town.

Respectfully submitted by Sharon Jones

Attachment 3

Attachment 5

Business Meeting

(Bylaw change 2006)

Regular business meetings will be held monthly, the Wednesday after the second Sunday of the month. If need dictates, this date may be changed to a later Wednesday to meet the pastor's or the church's schedule providing notification is given the Sunday prior to the scheduled meeting. The Financial Secretary and the treasurer will be required to present a report each month. All other committees/teams or church organizations are expected to give a report monthly on any activities of the preceding month as well as upcoming activities for the current month.

Special called business meetings may be called as needed. These meetings must be announced a week before the meeting time and will be convened only for the purposes of the specified items for which they are called.

Emergency business meetings may be called when need dictates.